Olivia Lemen, Parks and Recreation Director
Authorize an Increase to the Major Construction Agreement with M3 Integrated Service, Inc., for the Cunningham House Rehabilitation Project
Adopt a resolution authorizing a new not-to-exceed amount of $309,255.50 to the Major Construction Agreement with M3 Integrated Services, Inc., for the Cunningham House Rehabilitation Project.
The recommended action supports the goal of Infrastructure. Goal Statement: Through a lens of sustainability and innovation, invest in the Town's infrastructure and public facilities to meet the needs of future generations.
On April 15, 2026, the Council awarded the Cunningham House Rehabilitation Project to M3 Integrated Service, Inc., and authorized the Town Manager to execute a Major Construction Agreement in the amount of $267,505 with a 10% contingency of $26,750.50 for a not-to-exceed amount of $294,255.50.
The project began on July 7, 2026, and given the age of this house, it was anticipated that change orders could occur. To-date, there have been several change orders based on conditions that have been discovered. There are three addition items which have been identified; however those items exceed the current not-to-exceed authority of the Agreement.
|
Project: |
Amount |
Contingency |
Remaining: |
|
Original Budget Authority |
$267,505 |
$26,750.50 |
$294,255.50 |
|
Original Agreement |
$267,505 |
|
|
|
Change Order #1 – Lead Abatement |
|
$16,339.46 |
|
|
Change Order #2 – Structural Revisions |
|
$ 5,431.54 |
|
|
|
|
|
$ 4,979.00 |
|
Potential Change Order #3 – Headers |
|
$ 6,177.30 |
|
|
Potential Change Order #4 - Painting |
|
$ 5,511.78 |
|
|
Potential Change Order #5 – Front Stairs |
|
$ 3,889.28 |
The cost of the three potential change orders is $15,578.36. Currently, there is $4,979 remaining in contingency, leaving $10,599.36 needed to authorize and execute the change orders.
Staff is requesting Council authorize a new not-to-exceed amount of $309,255.50 to the Major Construction Agreement with M3 Integrated Services, Inc., for the Cunningham Rehabilitation Project. The increase in funds will allow for the potential change orders to be completed and leave a balance of $4,400.64 to cover any remaining minor change orders which may occur during the close-out of the project.
This increase to the not-to-exceed will be reimbursed by the Windsor Historical Society and will not impact the General Fund.
This action does not constitute a "project" within the meaning of California Environmental Quality Act (CEQA) Guidelines Section 15378 and requires no environmental review.