Discuss, consider, and act upon approving Titan Fence for the installation of a new fence and electronic access system at Vinyard Park in an amount not to exceed $76,673.
Staff recommends approval.
On September 14, 2026, Town Staff presented a discussion item to the Town Council regarding public concerns associated with the open use of the new artificial turf field at Vinyard Park. The concerns discussed included:
- Increased demand for athletic fields from both Sunnyvale organizations and outside groups.
- The current reservation process provides limited control over who is using the fields and when.
- Limited ability to monitor and address unauthorized field use.
- Increased instances of litter and trash being left by field users.
- Reports of inappropriate or foul language in areas where children and families are present.
- Organized teams not consistently adhering to field-use expectations, including balls being kicked into adjacent practice areas.
- Potential conflicts between organized practices and general public use.
During the discussion, Town Staff presented several potential options for addressing these concerns. Of the options presented, Town Council indicated a preference for an eight-foot perimeter fence with three pedestrian access gates and a solar-powered electronic access system. The estimated cost presented to Council was approximately $75,000.
Staff has obtained a proposal from Titan Fence for the installation of the recommended fencing and electronic access improvements at a total cost of $76,673. The proposed improvements will provide greater control over access to the artificial turf field, assist staff in managing scheduled and authorized use, and help address concerns related to unauthorized use, field conflicts, and user behavior.
The total project cost of $76,673 will be funded from the unrestricted fund balance in the 4B Fund. This proposal is utilizing Texas Buyboard Cooperative pricing.
Following installation, the electronic access system will require an annual cellular subscription at an estimated cost of $600 per year. The annual subscription will be funded through the 4B Fund's annual parks maintenance allocation.