Julian Lee, Director of Public Works
Michael Vartanians, City Engineer
Michael Lau, CIP Project Manager
CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION FOR THE LIBRARY NORTHEAST RAMP PROJECT NO. 5149, AND AUTHORIZE RELEASE OF RETENTION PAYMENT TO RAMCO GENERAL ENGINEERING CONTRACTORS INC. IN THE AMOUNT OF $4,167.35
It is recommended that the City Council:
- Accept the Library Northeast Ramp Lighting Project (Project No. 5149) as complete; and
- Authorize the recordation of the Notice of Completion (NOC) (Attachment No. 1) with the Los Angeles County Registrar-Recorder/County Clerk; and
- Authorize release of retention payment to Ramco General Engineering Contractors, Inc. (Contractor) in the amount of $4,167.35.
This item requests approval to close out the completed Library Northeast Ramp Lighting Project (Project). Accepting a public works project and recording a Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder/County Clerk marks the formal transition from construction to the closeout phase and provides for the completion of the remaining administrative requirements. By officially accepting the Project, the City Council acknowledges that the work has been performed in accordance with the contract documents and establishes the start of any applicable warranty periods.
On April 15, 2026, the City Council awarded a construction contract to Ramco General Engineering Contractors, Inc. (Contractor) in an amount not to exceed $91,885.00 for the Library Northeast Ramp Lighting Project.
The completed Project provides pathway lighting bollards, new ADA compliant handrails with integrated lighting, and enhanced site drainage improving the facility's suitability for use during evening events, safety, and drainage.
The City owns and operates the Library and Community Room as a community resource and gathering space for public meetings, private events, and other programming. Prior to this Project, the ramp servicing the community room lacked Americans with Disabilities Act (ADA) compliant handrailing, sufficient lighting, and proper drainage.
The Project work consisted of furnishing all materials, equipment, tools, labor, and incidentals required to complete the improvements, which included new handrails, lighting, building exterior wall waterproofing, and the construction of a concrete drainage swale.
Staff has verified that the installed improvements are fully operational and that the Project has been completed in accordance with the approved scope of work, plans, and specifications. No outstanding contract items remain.
Acceptance of the Project by the City Council will authorize staff to proceed with the project closeout process, including recordation of the NOC with the Los Angeles County Registrar-Recorder/County Clerk. Recording the NOC formally establishes completion of the Project and begins the applicable statutory period for potential lien claims. Upon expiration of the applicable statutory period, the Project will be administratively closed, subject to any applicable warranty obligations under the agreement.
Staff recommends that the City Council accept the Library Northeast Ramp Lighting Project as complete, authorize the recordation of the Notice of Completion, and approve the release of retention payment to Contractor in the amount of $4,167.35.
The construction contract was awarded to Ramco General Engineering Contractors, Inc. for a not-to-exceed amount of $91,885.00 (which included a base bid of $79,900.00 and a 15% contingency of $11,985.00). The Project was completed within the approved project budget using funds appropriated in Fund 105 for FY 2025-2026 under the Library Northeast Ramp CIP Project (No. 5149), utilizing Project Account No. 105-9004-9322-8170-000.
Approval of the recommended actions will complete the administrative closeout of the Project and will have no additional fiscal impact.
This item is related to 2025 City Council Goal 2C (Infrastructure - Library Improvements).
This item was not reviewed by a City Commission.
Public notice of this item was provided through publication of the City Council agenda in accordance with the Brown Act, including posting of the agenda and supporting staff reports on the City's website.
The Project involved maintenance to the Library ADA Ramp. Staff evaluated the project for potential environmental impacts and determined that it qualifies for a Categorical Exemption under the California Environmental Quality Act (CEQA) pursuant to Section 21084 of the Public Resources Code and State CEQA Guidelines Article 19, Section 15301, Class 1 (Existing Facilities), as the Project consists of repair and maintenance of existing facilities involving no expansion of use.