William Castrillon, Budget & Purchasing Manager
CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $613,425.49; GENERAL CITY WARRANTS IN THE AMOUNT OF $815,376.11; ONLINE PAYMENTS IN THE AMOUNT OF $180,753.29; VOIDS IN THE AMOUNT OF ($0); PAYROLL IN THE AMOUNT OF $2,322,783.94
It is recommended that the City Council approve the Warrants as presented.
Prepaid Warrants:
Warrant # 323239-323254, $26,250.62
ACH: $587,174.87
General City Warrants:
Warrant # 324255-324344, $232,962.24
ACH: $582,413.87
Online Payments: $180,753.29
Regular Payroll Ending 09/11/2026: $1,026,737.30
Regular Payroll Ending 09/25/2026: $1,296,046.64
Voids: ($0)
Total: $3,932,338.83
A warrant register is the list of checks and electronic payments issued by the City. Approval of the warrant register allows the City Council to review and confirm payments made with City funds. This process provides transparency to the public, ensures spending is consistent with the adopted budget and City policies, and serves as an important internal control to safeguard taxpayer dollars. By approving the register, the City Council fulfills its responsibility to oversee the use of public funds and maintain accountability in City operations.
Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants (payments) are only released after City Council approval.
Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.
Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.
General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.
Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).
Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.
Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.