Approving a contract amendment in the amount of $634,697.50 utilizing project contingency funds with Knutson Construction for change orders 4 and 5.

During the design phase of the Rochester Sportsplex Complex, the project team implemented a series of value engineering strategies aimed at conserving budget while preserving flexibility for potential future scope increases. These strategies were developed based on assumed site conditions and anticipated utility construction requirements at the time.

As the project progressed through permitting, however, site conditions discovered during construction required several of these value engineering measures to be revisited and updated. As a result, the following substitutions and additions became necessary:  Ductile Iron Pipe is now required for watermains in place of the originally planned PVC; portions of the HDPE storm sewer piping have been converted back to reinforced concrete pipe; and additional storm sewer structures are now required. These changes are mandated as conditions of the approved building permit and are not optional.

These change orders address permit comments related to utility materials for water main, sanitary and storm sewer, actual site conditions encountered during mass grading and material borrow credits from the city owned parcel to the north of the Sportsplex site.

On a more favorable note, the recent purchase of the parcel north of the Sportsplex site has presented an unexpected opportunity. Geotechnical reports for that parcel identified sand deposits well-suited for use as subsurface drainage material beneath the artificial turf surfaces. Recognizing this, the mass grading contractor has identified a potential savings of $102,503 by sourcing this material on-site rather than trucking sand in from an offsite location.

Additionally, beyond the building permit changes and the material borrow credit, Knutson Construction has issued a $300,000 credit back to the project budget. This credit reflects the cost of owner-purchased playground equipment that had originally been included within the construction budget scope.

If approved, these adjustments would be absorbed within the approved construction budget through the use of project contingency funds.

The Regional Sports & Recreation Complex Project will follow the City's targeted business utilization and workforce participation goals. The completed project will provide opportunities for the community to utilize the facility. Trails for walking, running, and biking, connecting to the funded and planned Willow Creek trail. Outdoor recreation promotes health and wellness, with well-documented benefits for physical and mental health. Activities in nature improve cardiovascular health, mobility, flexibility, and reduce the risk of health issues. Designing the facility to be accessible ensures these benefits are available to everyone, regardless of age or ability, creating an inclusive and healthy space for all. 

February 6, 2023: Council Meeting - Agreement with ISG for Professional Services to Further Inform the RSRC Local Option Sales Tax Proposed Project Approved.

March - June 2023 - Community Working Group Process

July 24, 2023: Council Meeting - Gaps Analysis, Community Engagement, Preliminary Design Program, and Projected Future Operations and Maintenance for the RSRC report.

July 24, 2023: Council Meeting - Adopted the sales tax extension ballot language

November 7, 2023 - City Special Election (Voter Passage of Local Sales Tax)

January 29, 2024: Council Study Session - Local Sales Tax Update provided to City Council

February 21, 2024: Council Meeting - First Reading for Local Sales Tax Implementation

March 4, 2024: Council Meeting -Request for Proposals (RFP) for operations and programming planning activities for the RSRC

March 18, 2024: Council Meeting - Local Sales Tax Renewal Implementation

May 20, 2024: Council Meeting - Approval of Operator Planning Professional Services

June 10, 2024: Council Meeting - Executive Session - Property sites for RSRC project discussed

August 2024: Council Meeting - Request for Proposals (RFP) for Design professional services

August 5, 2024: Council Meeting - Assignment and Assumption of Purchase Agreements for the three properties under consideration for the RSRC approved

September 23, 2024: Council Meeting - Request for Qualifications (RFQ) / Request for Proposals (RFP) for Construction Manager at Risk (CMAR) professional services

October 14, 2024: Executive Session - Property sites for RSRC project discussed.

October 21, 2024 Council Meeting - Approval of Design Services

November 18, 2024: Council Meeting - Approval of CMAR Services

February 3, 2025: Real Estate Purchase and Design Direction

March - May 2025 - RSRC Community Working Group Process

June 2, 2025 - Rezoning and Annexation of RSRC Property

July 28, 2025 - Study session - Operating Model Discussion

October 6, 2025: Council Meeting – Authorized Bid Award

November 18, 2025 - Neighborhood Informational Meeting  

November 17, 2025 - RCTC meeting

December 8, 2025 - Authorization of Guaranteed Maximum Price (GMP) Amendment - Approved

April 6, 2026 - Contract Award for Testing Services - Approved

June 1, 2026 - Phase 2 Indoor Options Next Steps - Partially Approved

June 15, 2026: Council Meeting - Contract Amendment - Approved

July 20, 2026: Contract Award for Playground Equipment - Approved

The $65M budget for this project will be funded by the Local Sales Tax designated for the Regional Sports and Recreation Complex. $4,450,346 was allocated to over owner construciton contingency, Permit, SAC/WAC Fees and Furniture, Fixtures and Equipment (FFE) required to be funded by the owner during the construction process. To date, $3,513,878 has been allocated to project and FFE costs, leaving $1,181,397 in remaining contingency funds. If approved, $546,700 would remain available within the project contingency budget.

No alternative actions are recommended at this time.