Awarding a contract in the amount of $57,056 for installation of an electrical service and lighting within the hoop building being constructed to serve the Parks and Forestry and Public Works Street Maintenance teams.

This request is to authorize a contract with Total Electric in the amount of $57,056 to install electrical service and lighting in the previously approved 72' x 64' Britespan fabric hoop building. The building will provide covered material storage for the Parks Forestry Maintenance and Public Works Street Maintenance teams.

The hoop building was not part of the original project scope. During construction, staff identified a need for covered on-site material storage to streamline operations at the East River Campus. The building will house materials such as dirt, gravel, rock, and mulch, protecting them from erosion and weather so they remain ready for use at any time. Adding lighting and electrical outlets will allow Parks and Public Works staff to use the building at all hours without bringing in additional equipment or labor.

A second proposal was solicited from Hunt Electric in the amount of $61,910. The original budget estimate for the hoop building was $400,000. If approved, the total cost of the building, including construction, electrical work, design, building permit, and special inspections, will be $348,641, which is $51,358 under the estimate provided by the architect.

The hoop building will be constructed in October 2026 as part of the Parks and Forestry Relocation Project No. J3069. which constructed the 113,000 SqFt Maintenance Center, which opened in September 2026 to serve the Parks and Forestry and Public Works Street Maintenance teams.

The Parks & Forestry Relocation Project will follow the City's targeted business utilization and workforce participation goals. The design of this facility aligns with the Minnesota Sustainable Buildings 2030 (SB2030) program requirements for energy efficiency and aligns with our Fiscal Responsibility and Sustainability foundational principles by providing a highly efficient renewable system to serve the Facility with flexibility into the future.

July 10, 2023: Council Meeting - Closed Executive Session - Purchase price of property - Parcel ID No. 741334083465 Approved October 16, 2023: Council Meeting - Property Purchase for the Relocation of Parks & Forestry Operations to the Public Works and Transit Operations Center (PWTOC) Campus approved October 16, 2023: Council Meeting - Request for Proposal (RFP) and Request for Qualifications (RFQ) Approved. January 8, 2024: Council Meeting - Authorizing a budget amendment for Parks Maintenance addition to Public Works Transit Operation Center (PWTOC). Approved

March 4, 2024: Council Meeting - Closed Executive Session - Purchase price of Parcel ID No. 741334083464 & Parcel ID No. 741334083466 Approved.  

April 22, 2024: Council Meeting - Contract Award for Design Services to CRW Architecture and Construction Manager at Risk Services to Benike Construction. Approved

May 6, 2024: Council Meeting - Refunding Resolution for the Parks Maintenance Facility Expansion Project. Approved.

May 6, 2024: Council Meeting - State Grant for the Relocation of Parks & Forestry Operations to the Public Works & Transit Operations Center (PWTOC) - Project No. 3069 Approved.

February 19, 2025: Council Meeting - Property Tax Abatements for Relocation of Parks & Forestry Operations to the Public Works & Transit Operations Center (PWTOC) Campus. Approved  

March 3, 2025: Council Meeting - Contract Award for Commissioning Services for Parks and Forestry Relocation - Project No. J3069: Approved

April 7, 2025: Council Meeting - Adopted a resolution for sale of general obligation tax abatement bonds for Project No. J3069 Approved  

April 21, 2025: Council Meeting - Contract Award for Long Lead Electrical Gear and Emergency Generator - Approved

April 21, 2025: Council Meeting - Adoption of Project Guaranteed Maximum Price (GMP) contract amendment - Approved

April 21, 2025: Council Meeting - Adoption of Construction Manager at Risk (CMAR) tax-exempt purchase budget - Approved    

June 16, 2025: Council Meeting - Contract Award for Darcy Geothermal System equipment and Installation - Approved

April 6, 2026: Council Meeting - Contract Award for Furniture Procurement - Approved

May 18, 2026: Council Meeting - Contract Award for furnishing and construction hoop building - Approved

The Relocation of the Parks & Forestry Operations to the Maintenance Center Facility is approximately $43,000,000, including $5,955,000 for land, $7,234,252 for design and soft costs, and $29,810,747 for construction. The project is funded by the following sources: $6,443,100 in 2013 Sales Tax for land acquisition, $9,500,000 in Excess 2013 Sales Tax, $14,000,000 in State Grant funds (secured), $11,850,000 in General Obligation Tax Abatement Bond issuance, and $1,470,736 from Future Acquisition Account. Inflation Reduction Act (IRA) tax credits will be submitted for this project but will not be used as a funding source. This contract is funded as part of the J3069 Parks and Forestry Relocation CIP project. The $57,056 for this request is accounted for within the $43,000,000 project budget as part of the owner contingency bidget.

No alternative actions reccomended at this time.