Meeting Date: October 20, 2026
Submitted by: Jesus Avila
From: Public Works
AMENDMENT NO. 1 TO CONSTRUCTION CONTRACT TO VINCOR CONSTRUCTION, INC. FOR THE WHITTEN CENTER KITCHEN RENOVATION PROJECT, CITY PROJECT NO. 26-502
| Additional Expense: | $ 23,606.82 | extra work for unforeseen mold |
| Budget: | $144,562.85 | (307-90300-9400) |
On July 21, 2026, the City Council approved awarding a construction contract to Vincor Construction, Inc for $120,956.03 for the Whitten Center Kitchen Renovation Project. The scope of work involves replacing countertops, cabinets, and kitchen appliances to ensure the space can fully support future community service programs and event reservations.
The project team encountered unanticipated high humidity levels during moisture testing and unforeseen mold during the demolition work including areas of water damage that needed to be replaced. The work to address the mold included a mold survey, clearance, abatement, and substantial drywall repairs.
Staff recommends the approval of Amendment No. 1 to the subject agreement for the additional work to address the mold for the Whitten Center Kitchen Renovation Project. As a result of these changes, construction costs are expected to go beyond the previously approved 10% construction contingency amount of $12,095.60 by an additional $11,511.22, totaling $23,606.82 or 19.5% for a total construction contract amount of $144,562.85.
It is recommended that the City Council:
- Adopt Resolution No. R-2026-66, a Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2026-27 in compliance with the City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
- Approve Amendment No. 1 to the Public Works Agreement with Vincor Construction, Inc for an additional $23,606.82 for a cumulative not-to-exceed contract amount of $144,562.85; and
- Authorize the Acting City Administrator and/or her designee to approve contract change orders up to ten percent (10%) of the Amendment No. 1 amount, or $2,360.68; and
- Authorize the Acting City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
The item conforms to Strategic Plan Goal No. 3, Maintain and enhance streets, parks, and public facilities to ensure they are well-appointed, clean, attractive, and reflective of the City’s commitment to quality.
On July 21, 2026, the City Council approved awarding a construction contract to Vincor Construction, Inc for $120,956.03, for the Whitten Center Kitchen Renovation Project which included countertops, cabinets, and kitchen appliances to ensure the space can fully support future community service programs and event reservations.
The project team encountered unanticipated high humidity levels during moisture testing and unforeseen mold during the demolition work including areas of water damage. The work to address the mold included a mold survey, mold clearance, mold abatement and substantial drywall repairs.
As noted in the previously approved staff report dated July 21, 2026, staff understood sufficient project funding was available to cover the cost of this additional work. To avoid a public health hazard by leaving the mold for additional time, City staff informed the contractor to proceed with the mold abatement and any repairs necessary immediately. Completing this work will abate the mold and maintain a clean, safe and suitable for continued public use.
Staff recommends the approval of Amendment No. 1 to the subject agreement for construction services related to the Whitten Center Kitchen Renovation Project. As a result of these changes, construction costs are expected to go beyond the previously approved agreement's $133,051.63 not-to-exceed amount by $11,511.22 for a new total construction contract not-to-exceed amount of $144,562.85. This item also recommends the approval of Resolution No. R-2026-66, which will make $11,511.22 available in the project account to cover the additional expense.
The total construction cost for the Whitten Center Kitchen Renovation Project amounts to $144,562.85 including the amended contract amount. Funds for the Project will be obtained via Resolution No. R-2026-66, by transferring $11,511.22 from the Parks and Recreation Development Impact Fee fund balance. If this Resolution is approved, additional funding has been identified in account 307-90300-9400 Project: 26-502 Whitten Center Kitchen Renovation.