AWARD OF CONSTRUCTION CONTRACT TO RUIZ CONCRETE AND PAVING INC. FOR THE SIDEWALK REPAIR PROGRAM

The Sidewalk Repair Program involves improving pedestrian walkways at various City-maintained parks within the City. The proposed improvements will take place at Wagner Park, Tuffree Park, Koch Park, Bradford Park, Richard Samp Park, and Goldenrod Park. In general, the work consists of installing concrete sidewalk, asphalt concrete, decomposed granite paths, and concrete curb ramps.

The City solicited competitive bids for the project. A total of twenty-one (21) bids were received for this project on August 27, 2026. These bids consisted of five portions: Base bid + additive Bid “A” + additive bid “B” + additive bid “C” + additive bid “D". The base bid entails improvements at Wagner and Tuffree Park. Bid schedule "A" is for improvements at Koch Park. Bid schedule "B" is for improvements at Bradford Park. Bid schedule “C” is for improvements at Richard Samp Park. Bid schedule “D” is for improvements at Goldenrod Park. The grand total of all bid schedules was used as the basis in determining the low bid for this project. The contract will be for the amount represented by the sum of the base bid, additive bid "A", additive bid "B", additive bid "C", and additive bid "D" schedules. 

After reviewing bids, it was determined the bid received from Ruiz Concrete and Paving Inc. was found to be the lowest responsive and responsible bid. Staff recommends that the City Council award a construction contract to Ruiz Concrete and Paving Inc., in the amount of $190,531.50. This amount includes all the base bid work as well as all additive bid schedule items. In addition to the construction cost, staff recommends the City Council approve a 10% contingency amount of $19,053.15 to cover unforeseen conditions. The total construct cost, including contingency, amounts to $209,584.65.

It is recommended that the City Council:

1. Adopt Resolution No. R-2026-64, a Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2026-27 in compliance with the City Charter of the City of Placentia  §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
2. Approve a Public Works Agreement with Ruiz Concrete and Paving Inc. for the Sidewalk Repair Program in the amount of $190,531.50; and
3. Reject all other bids received and authorize return of the bid bonds; and
4. Authorize the Acting City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $19,053.15, for a total construction contract not-to-exceed amount of $209,584.65; and
5. Authorize the Acting City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

The item conforms to Strategic Goal No. 3, Maintain and enhance streets, parks, and public facilities to ensure they are well-appointed, clean, attractive, and reflective of the City’s commitment to quality.

The Sidewalk Repair Program involves improving pedestrian walkways at various City-maintained parks within the City. The proposed improvements will take place at Wagner Park, Tuffree Park, Koch Park, Bradford Park, Richard Samp Park, and Goldenrod Park. In general, the work consists of concrete sidewalk, asphalt concrete, decomposed granite paths, and concrete curb ramps.

On August 27 2026, the City received twenty-one (21) bids from contractors. The following table provides the total bid amounts received from each contractor and these amounts reflect base bid, additive bid "A", additive bid "B" , additive bid "C" and additive bid "D" which form the basis of award:

After reviewing the bids, it was determined that Ruiz Concrete and Paving Inc. submitted the lowest responsible bid. Upon review and analysis, staff determined the bid proposal to be responsive and valid. Based upon Ruiz Concrete and Paving Inc. reference check, and submitted bid, staff recommends the City Council award a construction contract to Ruiz Concrete and Paving Inc. for the Sidewalk Repair Program. The total amount for the recommended actions is $209,584.65, including $190,531.50 for construction and a 10% contingency of $19,053.15. In addition to the request to award the construction contract, staff recommends the City Council approve Resolution No. R-2026-64, which will appropriate funds needed to complete the project. 

The total construction cost for the Sidewalk Repair Program amounts to $209,584.65. This cost consists of the bid amount submitted by Ruiz Concrete and Paving Inc. in the amount of $190,531.50, and a construction contingency in the amount of $19,053.15. Funds for the Project will be obtained via Resolution No. R-2026-64, by allocating $209,584.65 from the Parks and Recreation Development Impact Fee fund balance. If this Resolution is approved, funding has been identified in account 307-90300-9400.