AWARD OF CONTRACT TO TRICELL USA FOR POLICE DEPARTMENT FIRING RANGE TRAINING AND QUALIFICATIONS SERVICES

The cost of Rangemaster services are calculated based on actual usage, specifically the number of officers attending and number of hours needed for each live-fire qualification day, which can range from four to eight hours. The Police Department requests budgetary and contract authorization at $40,000 per year, however, the actual amount billed could be lower as it will reflect the number of police officers in attendance.

Available Budget: $86,129 (101-70300-6300)

The City of Placentia recently completed construction of its own firing range, a four-lane, 1,900 square feet facility. The City determined that it was more cost-and-time-effective for its police officers to utilize an on-site facility versus the historical means of obtaining firearms training and qualification activities off-site. The Police Department issued an RFP in July and one firm responded.  it is recommended that a five-year agreement be awarded to TRICELL USA whose proposal was found to be complete and satisfactory.

It is recommended that the City Council:

1. Approve the Professional Services Agreement with TRICELL USA to provide firing Range Training and Qualification Services to the Placentia Police Department in an amount not to exceed $40,000 per fiscal year for a five-year term, with two additional one-year optional terms; and,
2. Authorize the Acting City Administrator or her designee to execute all necessary documents, in a form approved by the City Attorney.

This agenda item meets Strategic Goal No. 2, Public Safety, to provide a safe, family-friendly environment through proactive policing, efficient fire and emergency medical services, disaster preparedness, and strong community partnerships that protect residents, businesses and visitors.

The Placentia Police Department released a Request for Proposals (RFP) to provide industry-standard Firearms Training and Qualification Services.  Placentia's Purchasing Policy requires that contract exceeding $40,000 be formally bid and submitted to the City Council for approval.  As the proposed term is for five years, in the aggregate, the amount awarded to the Contractor will exceed that $40,000 amount.

The Police Department released a Request for Proposals for Firearms Training and Qualification Services ("Rangemaster") on April 9, 2026; however, no firms responded with a complete proposal. The Police Department re-issued the RFP in July, and one firm responded with a complete proposal in terms of pricing, methodology and required insurance provisions.

It is anticipated that the Rangemaster services will be $40,000 per year based upon several parameters:

1. the number of forecasted shooting days (currently eight);
2. number of police officers attending (53); and, 
3. number of hours needed each live-fire qualification shooting day (4-8 hours).

The pricing structure provides for a one-time $5,000 initial fee for Protocol Development. Due upon Notice to Proceed, this $5,000 amount covers program creation, manuals, courses, forms, instructor materials, and Placentia integrations specific to the new Firing Range.

Thereafter, the estimated amount per fiscal year is $32,000 based upon several parameters:

1. the number of forecasted shooting days (currently eight);
2. number of police officers attending (53); and,
3. number of hours needed each live-fire qualification shooting day (4-8 hours).  

As each of these parameters are estimates, it is acknowledged that the per fiscal year cost will have minor adjustments. With 53 sworn employees, the Year One cost is estimated at $37,000, with Years Two to Five, estimated at $32,000.

The Police Department budgeted $37,000 annual for FY 2026/2027, since the contract terms are based on “usage,” such that some years the amount may exceed the identified estimate. Section 2.2 of the Professional Services Agreement permits the City Administrator to authorize change orders, which would provide the latitude to increase the awarded amount, should actual usages identified in the parameters above, dictate a modification. The Police Department requests budget and contract authorization in the amount of $40,000 per fiscal year, to best ensure funding is available for Placentia police officers to maximize their training and qualifications’ needs.