APPROVAL OF PLANS AND AWARD OF CONSTRUCTION CONTRACT TO KALBAN, INC. FOR THE CDBG SIDEWALK AND CURB RAMP ADA IMPROVEMENT PROJECT, CITY PROJECT NO. 27-101

The scope of work for the Community Development Block Grant (CDBG) Sidewalk and Curb Ramp Americans with Disabilities Act (ADA) Improvement Project includes removal of existing sidewalk, curb, and gutter and other existing improvements for the construction of new concrete curb ramps, sidewalks, retaining curb, cross gutters, full depth asphalt concrete pavement along Livingston Ave from Tuffree Blvd to Kraemer Blvd, and replacing two driveways located along Yorba Linda Blvd and Seville St (Attachment 1).

The City solicited competitive bids for this project. A total of nineteen (19) bids were received for this project on September 9, 2026. These bids consisted of one base bid schedule. The grand total of the bid schedule was used as the basis in determining the low bid for this project. The low bid received from Kalban, Inc. in the amount of $155,000 was found to be the lowest responsive and most responsible bid received. 

A component of this project requires the allocation of funding for inspection and construction management services. The City requested five (5) quotes from its on-call list of construction management and inspection consultants. After reviewing the quotes, it was determined that Berg & Associates submitted the most qualified proposal in the amount of $43,625.56 for inspection and construction management services.

Staff recommends that City Council award a construction contract to Kalban, Inc. in the amount of $155,000.00 including a ten percent (10%) construction contingency amount of $15,500.00 to cover any unforeseen conditions found during construction. The total construction contract cost, including contingency, construction management and inspection services amounts to $214,125.56.

It is recommended that the City Council:

1. Approve the Engineered Plans and Specifications prepared by the Engineering Department for the CDBG Sidewalk and Curb Ramp ADA Improvement Project, City Project No. 27-101; and
2. Approve a Public Works Agreement with Kalban, Inc., for the CDBG Sidewalk and Curb Ramp ADA Improvement Project in the amount of $155,000.00; and
3. Reject all other bids received and authorize return of the bid bonds; and
4. Authorize the Acting City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $15,500.00, for a total construction contract not-to-exceed amount of $170,500; and
5. Approve a purchase order with Berg and Associates to provide construction management and inspection services for a not-to-exceed amount of $43,625.56; and
6. Authorize the Acting City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

The item conforms to Strategic Goal No. 3, Maintain and enhance streets, parks, and public facilities to ensure they are well-appointed, clean, attractive, and reflective of the city’s commitment to quality.

The scope of work for the CDBG Sidewalk and Curb Ramp ADA Improvement Project includes removal of existing sidewalk, curb and gutter and other existing improvements for the construction of new concrete curb ramps, sidewalks, retaining curb, cross gutters, full depth asphalt concrete pavement along Livingston Ave from Tuffree Blvd to Kraemer Blvd, and replacing two driveways located along Yorba Linda Blvd and Seville St.

On September 9, 2026, the City received nineteen (19) bids from contractors. The following table provides the total bid amounts received from each contractor and these amounts reflect the bid schedule which was used as the basis of award:

After reviewing the bids, it was determined that Kalban, Inc. submitted the lowest responsible bid. Upon review and analysis, Staff determined the bid proposal to be responsive and valid. Based upon Kalban, Inc.’s reference check, and submitted bid, Staff recommends awarding a construction contract to Kalban, Inc. for the CDBG Sidewalk and Curb Ramp ADA Improvement Project.

A component of this project requires the allocation of funding for inspection and construction management services. The City requested five (5) quotes from its on-call list of construction management and inspection consultants. The following table provides the total amounts received from each consultant.

After reviewing the quotes, it was determined that Berg & Associates submitted the most qualified proposal, and staff recommends approving a purchase order in the total amount of $43,625.56 for Berg & Associates for inspection and construction management services.

In summary, Staff recommends that City Council award a construction contract to Kalban, Inc. in the amount of $155,000.00 with a ten percent (10%) construction contingency amount of $15,500.00 and approving a purchase order with Berg & Associates for $43,625.56. The total construction cost amounts to $214,125.56.

The total construction cost for the Fiscal Year CDBG Sidewalk and Curb Ramp ADA Improvement Project amounts to $214,125.56. This cost consists of the bid amount submitted by Kalban, Inc. in the amount of $155,000.00, a construction contingency in the amount of $15,500.00 and construction inspection and management services with Berg & Associates in the amount of $43,625.56. A total of $176,679 was budgeted in the FY 2026-27 CIP Budget for this project.

To cover the costs of the construction inspection and management for this project, a budget transfer was performed. There were Measure U savings from the Fiscal Year 2026-27 Residential Roadway Rehabilitation Project. A total of $37,446.56 was transferred from the residential street rehabilitation project to the CDBG Sidewalk and Curb Ramp ADA Improvement Project. 

Funding for this project is supported by the sources outlined below: