RESOLUTION APPROVING AN AMENDMENT TO THE COMPENSATION PLAN FOR CITY OF PLACENTIA MID-MANAGEMENT AND EXECUTIVE MANAGEMENT EMPLOYEES TO UPDATE UNIFORM ALLOWANCE REPORTING

There is no budget impact to adopt the attached resolution.

The City provides a uniform allowance to the Chief of Police and has historically reported the allowance to the California Public Employees’ Retirement System (CalPERS) for eligible “classic” members.

Prior to appointment of Chief of Police, Brad Butts was represented by the Placentia Police Management Association (PPMA) and covered by its Memorandum of Understanding through January 21, 2022. Upon appointment to the position of Chief of Police effective January 22, 2022, the position was no longer represented by the PPMA. 

As part of a CalPERS review, the City is updating its written compensation documents to accurately reflect its longstanding uniform allowance reporting practice. The proposed amendment to the Unrepresented Mid-Management and Executive Management Employees Compensation Plan (MGT 25-27) will establish the same uniform allowance reporting language applicable to the Chief of Police as it did while he was represented under the PPMA. 

It is recommended that the City Council:

Adopt Resolution No. R-2026-61, A Resolution of the City Council of the City of Placentia, California, amending Resolution No. R-2025-58 and amending the unrepresented Mid-Management And Executive Management Compensation Plan (MGT 25-27) to update the uniform allowance reporting.

There is no specific Strategic Goal associated with this action. 

The proposed amendment documents the City's historical practice of reporting a uniform allowance to CalPERS for eligible “classic” members in an amount not to exceed $300 per calendar year per employee.

The amendment also clarifies that the allowance covers the purchase, rental, and/or maintenance of required uniforms and shall be prorated and reported in the pay period in which it is earned. Lump-sum reporting is not permitted. The allowance is not pensionable compensation for “new members” hired after January 1, 2013, consistent with the Public Employees’ Pension Reform Act of 2013 (PEPRA).

CalPERS has reviewed and approved the proposed reporting language. The amendment does not create a new benefit, increase compensation, or change the amount of the uniform allowance. Rather, it documents the City's longstanding practice and ensures the Compensation Plan accurately reflects applicable CalPERS reporting requirements.

Adopting the amendment will help ensure the City's Compensation Plan accurately reflects applicable CalPERS reporting requirements. Failure to properly document and report pensionable compensation could result in additional review by CalPERS when an employee retires, which may affect the calculation of retirement compensation and could delay the determination of retirement benefits while CalPERS evaluates the employee's compensation history.