| CITY OF ONTARIO Agenda Report September 1, 2026 |
SECTION: CONSENT CALENDAR |
Prepared By: Mary Ann Sy
Department:
Prepared By: Mary Ann Sy
Staff Member Presenting: Armen Harkalyan, Executive Director of Finance
Reviewed By: Aleli Carino-Burgos, Doreen Nunes, Armen Harkalyan
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KOA CORPORATION FOR CITYWIDE GRANT WRITING AND GRANT SUPPORT SERVICES
RECOMMENDATION:
That the City Council authorize the City Manager or designee to execute Amendment No. 3 to the Professional Services Agreement with KOA Corporation, for Citywide grant writing and grant support services, extending the term for two additional years through June 30, 2028, and increasing the contract by $400,000, for a revised total not-to-exceed contract amount of $550,000 over a five-year term.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Operate in a Businesslike Manner
Pursue City's Goals and Objectives by Working with Other Governmental Agencies
FISCAL IMPACT:
Following competitive RFP Invitation No. 1590, the City originally entered into a Professional Services Agreement with KOA Corporation in August 2023. Through two prior amendments, the cumulative contract value reached $150,000 for a term ending June 30, 2026. Proposed Amendment No. 3 increases the total not-to-exceed compensation to $550,000 over the five-year term extending through June 30, 2028.
The Fiscal Year 2026-27 Adopted Budget includes appropriations from the General Fund, Water Fund and Sewer Fund for these services. Appropriations for the subsequent fiscal year will be requested during the annual budget process, subject to City Council approval and budget adoption. Actual expenditures will be incurred on an as-needed, task-order basis for completed work.
BACKGROUND & ANALYSIS:
KOA Corporation provides comprehensive professional support encompassing ongoing grant research, project identification and funding alignment, grant management and administration, and application assistance. Throughout the contract term, the consultant has demonstrated proven expertise in providing on-call grant writing and grant support services. Specifically, the consultant has worked proactively to identify high-value funding opportunities, coordinated closely with City Staff on priority projects, and developed data-driven, competitive grant applications.
The consultants’ efforts have directly contributed to securing external funding and advancing key municipal initiatives, including:
- 2027 Active Transportation Program (ATP) Cycle 8: Submitted an application in June 2026 for $20.17 million toward the construction of the Downtown Euclid Avenue Corridor Project, with award announcements anticipated in December 2026.
- USDOT Safe Streets and Roads for All (SS4A) 2023 Planning and Demonstration Grant: Successfully secured $360,000 toward the preparation of a Citywide Comprehensive Safety Action Plan.
- Active Transportation Program (ATP) Cycle 5: Successfully secured $3.88 million toward the Vine Avenue and B Street Bicycle Boulevard Project.
With the approval of Amendment No. 3, KOA Corporation will continue providing Citywide support, with dedicated resources allocated specifically to conduct reviews of potential revenue sources for water and sewer projects focusing on recycled water, new development, Ontario Ranch West infrastructure, and other grant opportunities to achieve the City’s fiscal and infrastructure goals.