Resolution 26-31 replaces Resolution 26-29, adopted August 18, 2026, and authorizes submission of the Regional Infrastructure Fund grant application by the city manager (or designee), and establishes the City’s funding commitment.

If it pleases Council, adopt Resolution 26-31 authorizing the city manager (or designee) to submit an application to Business Oregon for up to $250,000 in Regional Infrastructure Fund assistance for planning and preliminary engineering for relocation of the City Operations Facility.

The Oregon Business Development Department ("Business Oregon") administers the Regional Infrastructure Fund (RIF), which provides funding to eligible local and tribal governments for infrastructure construction and long-range planning, research, and design projects.

The City’s current Operations Facility supports essential public works functions, including the maintenance of streets, utilities, vehicles, equipment, and other municipal infrastructure. Because the facility is located within the floodplain and tsunami inundation zone, a significant natural hazard event could damage critical assets, disrupt operations, and impair the City’s ability to respond to community needs.

The proposed project would fund planning and preliminary engineering to evaluate relocating the City Operations Facility outside the floodplain and tsunami inundation zone to a noncontiguous study area in the vicinity of Ocean Boulevard and the surrounding watershed lands. The exhibit identifies two locations proposed for evaluation: Proposed Location 1, the approximately 40.17-acre City-owned property identified as Tax Lot 25S13W28TL0050000; and Proposed Location 2, comprising selected portions of Water Board-owned Tax Lots 25S13W28TL0020000 and 25S13W28TL0080000. Through their longstanding cooperative working relationship involving the surrounding watershed and timberlands, the City and Coos Bay-North Bend Water Board identified the value of evaluating potential facility configurations across these public properties. The final facility location and footprint, if pursued, will be determined through planning and preliminary engineering. If awarded, the funding would allow the City to evaluate the feasibility, cost, and requirements of relocating this critical facility to a less hazard-prone location and improve operational resilience during and following a major emergency. Anticipated activities include:

• Site evaluation and due diligence;
• Land use and environmental analysis;
• Conceptual site planning and facility design;
• Preliminary engineering and utility analysis;
• Cost estimating, phasing, and implementation planning; and
• Identification of required permits, approvals, and future funding needs.

The project will provide the City with the technical information and preliminary designs necessary to determine project feasibility, make informed decisions, pursue future construction funding, and advance the potential relocation. The project supports City priorities related to public safety, infrastructure protection, emergency preparedness, operational continuity, and community resilience. It also directly advances the City Council’s adopted goal to begin long-range planning, conduct a needs assessment, and identify funding sources to relocate City Shops outside the FEMA floodplain and tsunami inundation zone.

Resolution 26-29 previously authorized submission of the application. Proposed Resolution 26-31 will replace Resolution 26-29, confirm the City’s funding commitment, and authorize the City Manager or designee to submit and certify the application. If awarded, the City Manager or designee may accept the award and execute the grant agreement pursuant to the resolution. Staff will return to Council for appropriation of the RIF award and City contribution before Project expenditures are incurred.

The $450,000 project consists of $250,000 requested from RIF and a committed $200,000 City contribution from the Transportation Fund (Fund 2), subject to appropriation by the City Council in accordance with applicable budget requirements. Although no match is required, the City contribution supports the full planning and preliminary engineering scope.

The Transportation Fund has sufficient available resources to support the City contribution. The City Council intends to appropriate the necessary funds in accordance with applicable budget requirements if the Project is awarded RIF funding. If RIF awards between $200,000 and $249,999, the City contribution may increase up to $250,000 to maintain the $450,000 budget, subject to Council appropriation.

If awarded, the City Manager may accept the award and execute the grant agreement. Staff will then return to Council for appropriation of the RIF award and City contribution before Project expenditures are incurred. Expenditures after June 30, 2027, will require applicable carryover or reappropriation authority.