CONSENT AGENDA
Resolution R2026-55 Authorizing the First One-Year Extension of the Agreement with Tidal Basin Government Consulting, LLC as the City’s Secondary Provider of Debris Monitoring Services, Providing for a Retroactive Effective Date, and Authorizing the City Manager to Execute the Amendment
In 2024, the City of El Campo entered into an agreement with Tidal Basin Government Consulting, LLC to serve as the City’s secondary provider of Debris Monitoring Services. These services are utilized following a disaster to monitor and document debris removal activities, including debris collection, hauling, and disposal. Proper monitoring and documentation are necessary for the City to meet FEMA requirements and seek reimbursement for eligible disaster-related debris removal expenses.
The agreement was established with an initial two-year term beginning October 22, 2024, and ending October 22, 2026, with the option for three additional one-year extensions. Staff is requesting approval of the first one-year extension, which would continue Tidal Basin as the City’s secondary debris monitoring provider through October 22, 2027. Due to the timing of receiving the renewal documentation, the extension could not be presented to City Council prior to the expiration of the current agreement. The proposed extension is intended to be retroactively effective October 22, 2026, to maintain continuity of the agreement. The amendment also includes administrative updates to the Consultant's designated contacts for official notices. There are no changes to the scope of services or contracted rates.
There is no cost to the City simply to maintain the agreement. Costs are incurred only when services are utilized. When associated with an eligible declared disaster, costs for debris monitoring services may also be eligible for FEMA reimbursement at the applicable federal cost-share, reducing the City’s ultimate cost for these services.
Maintaining a secondary provider ensures the City has additional capacity and an established alternative should the primary provider be unavailable or unable to meet the City’s needs following a disaster. Having these services under contract in advance allows for prompt activation following a hurricane or other qualifying disaster and helps ensure FEMA documentation and reimbursement requirements are met.
Staff recommends approval.
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