CONSENT AGENDA
CentralSquare OneSolution CAD/RMS Cloud Migration and System Upgrade - Utilizing the Florida Department of Law Enforcement Grant Award - BB010 for Year 1
Approval
No
No
The Bradenton Police Department is requesting approval to upgrade its existing CentralSquare OneSolution Computer-Aided Dispatch (CAD) and Records Management System (RMS) and migrate the system from its current on-premises environment to a cloud-hosted environment. The project upgrades and modernizes the Department's existing CAD/RMS platform and includes implementation and migration services to Central Square One and associated system components, including Freedom and Centerline.
The City has received FDLE Grant Award BB010 in the amount of $500,000 to support the project. The estimated Year 1 cost for the CentralSquare portion of the project is $311,080.96, which includes first-year subscription costs and implementation services. The agreement provides for a five-year term and includes protections allowing the City to terminate without penalty under specified circumstances, including the inability to obtain necessary FDLE/CJIS approvals or failure to successfully implement the hosted solution in accordance with project milestones and performance requirements.
The City’s Procurement Division has approved the procurement as a sole-source purchase. The City conducted a seven-day public advertisement of the proposed sole-source procurement and received no responses.
FDLE Grant Award BB010 funds implementation and Year 1 project costs in the amount of $500,000. The CentralSquare agreement identifies a Year 1 amount of $311,080.96.
Beginning in Year 2, annual recurring costs under the agreement are $315,074.80, representing a net annual increase of $97,436.80 over the City's current recurring costs of $217,638.00. The agreement provides for 0% annual subscription increases through Year 5. The City is pursuing additional grant funding for this project.
The Police Legal Advisor reviewed the agreement for legal sufficiency and form; the agreement includes various recommendations.
Motion to approve the Amendment to the Sungard HTE Inc., Software License and Services Agreement for the CAD/RMS cloud migration and system upgrade, and utilize the FDLE Grant Award BB010, and approve the sole-source procurement and associated agreement with CentralSquare Technologies, authorizing the Mayor to execute the amendment.