I move to approve the Amendment as presented.
N/A
On December 18, 2025, the Board of Supervisors ("Board") reorganized the Community Development Department into the Community and Economic Development Department (“Department”) and authorized the creation of new employee positions. This action allowed the Department to bring the Building Division in house. The staffing levels proposed at that time for the Building Division relied on a hybrid model. More specifically, the City would have a core team to provide the services necessary. During busy times or for more technical projects outside the skillset of the City staff, the City would outsource to a third party. The intention was that the bulk of the work would be done by the City staff, but that the Building Division would not be overstaffed. The staff report to the Board acknowledged that the City will need to enter into on-call contracts with third-party vendors for inspection and plan checking services.
Accordingly, on June 23, 2026, the City entered into a one-year contract for professional services with 4Leaf to conduct plan review and building inspections. Due to vacant positions in the Building Division, the Department has relied on third-party services more than anticipated. Therefore, the Community and Economic Development Department is requesting to increase the contract amount to $150,000 for the term ending on June 30, 2027.
Building Permits Fund Professional Services Account 5251414-500309
Account 5251414-500309 was originally budgeted at $200,000 for FY 2027. Three contracts have been approved against this account, each at $75,000 — totaling $225,000 — which exceeds the original budget by $25,000, resulting in a current negative balance of $25,000 after encumbrances. These three contracts include the two contracts before the Board today, each originally executed at $75,000, and a contract for Energov Support at $75,000. To address both the $25,000 budget shortfall and the $75,000 increase for this contract, Finance will augment this account by $100,000 from Working Capital, making the account whole for FY 2027. Working Capital is expected to exceed $1 million based on unaudited FY 2026 results.
Do not approve the Amendment and/or provide alternative direction to staff.