I move to approve the Amendment as presented.
N/A
On December 18, 2025, the Board of Supervisors reorganized the Community Development Department as the Community and Economic Development Department (“Department”) and authorized the creation of new employee positions. This action allowed the Department to bring the Building Division in-house. The staffing levels proposed at that time for the Building Division relied on a hybrid model. More specifically, the City would have a core team to provide the services necessary. During busy times or for more technical projects outside the skill set of the City staff, the City would outsource to a third party. The intention was that the bulk of the work would be done by the City staff, but that the Building Division would not be overstaffed. The staff report to the Board acknowledged that the City will need to enter into on-call contracts with third-party vendors for inspection and plan checking services. Accordingly, the City entered into a one-year contract for professional services with Bureau Veritas to conduct third-party plan review and building inspections. Due to vacant positions in the Building Division, the Department has relied on third-party services more than anticipated. Therefore, the Community and Economic Development Department is requesting to increase the contract amount to $250,000 for the term ending on June 30, 2027.
Building Permits Fund Professional Services Account 5251414-500309
Account 5251414-500309 will increase by $175,000 more than initially contemplated when the contract was originally executed for $75,000. Since the beginning of the fiscal year, the Building Division has approximately $125,000 in salary savings due to vacancies in the Building Inspector and Plans Examiner positions. Additional salary savings are anticipated until these positions are filled. The salary savings will help offset the increased contract expenditures. If approved, the remaining $50,000, will be augmented from Working Capital during the 1st Round of Budget Augmentations. Working Capital is expected to be in excess of $1 million for unaudited FY 2026.
Do not approve the Amendment and/or provide alternative direction to staff.