This item would authorize Amendment #2 with DCS Engineering for extended construction phase services for the Buda Championship Park (Sportsplex) project.

The City Council selected DCS Engineering through RSQ#25-018 to provide schematic design, full design, bidding, and construction phase services for the Buda Championship Park Project.

Original Contract:       $1,248,347

Amendment #1:          $   358,735

Draft Amendment #2: $   150,400

Per the original contract, construction was anticipated to be completed by August 31, 2026. A lump sum amount of $274,000 was included for construction phase services. With construction now anticipated through December 2026, DCS Engineering is requesting additional compensation.

Construction phase services include: 

Tasks may include but are not limited to:
a) Services for out of scope work associated with this project. These include but are not limited to:
i. Attending weekly construction status meetings excluding the preparation of agendas and meeting minutes
ii. Litigation support
iii. Meetings with the City Staff
iv. Protracted negotiations with the Contractor
v. Protracted Interim Substantial/Substantial/Final Completion Punchlist coordination, direction to contractor, investigation, verification
vi. Overseeing, advising, and consulting on corrective actions on newly constructed items that do not meet the specifications or plans
vii. And other tasks associated with closing the project to reach final completion.
b) Gathering data, compiling data, analyzing data, and reviewing information that is relevant to becoming familiar with the background information associated with engineering tasks.
c) Site visits, indicative and not restrictive, to field inspections and oversight of the ongoing Phase I construction of the Buda Sportsplex site.
d) Participating in virtual and/or onsite meetings requested by the City of Buda and/or Contractor, including but not limited to, discussions regarding design clarifications, design directives, document reviews, contract requirements, and negotiations.
e) Providing guidance, recommendations, and analysis associated with the ongoing construction activities.
f) Coordination with the General Contractor, external organizations and/or agencies on behalf of the City of Buda.
g) Document reviews for construction, including but not limited to documents exceeding the reasonable number of Submittals, RFI’s, Field Orders, Change Proposals, and Change Orders planned for this project.

DCS Engineering has requested an additional $150,400 in compensation for construction administration and management phase services due to the construction period going beyond the originally anticipated timeline. 

Pros: creates continuity in the construction process.

Cons: additional funds.

The City Council may negotiate a different amount or have another firm finish out the project.