COTA SPECIAL PROJECT GRANT ROLLING HILLS CHAMBER MUSIC ASSOCIATION
The Commission on the Arts (COTA) offers grants to arts agencies through an annual program and seasonal Special Project Grant programs. On June 1, COTA recommended Fall Special Project Grant awards to agencies, including KHOI and Rolling Hills Chamber Music Association. During the meeting, COTA's recommendation was for KHOI to receive $600 and Rolling Hills to receive $1,000.
Unfortunately, the minutes transposed these amounts. The minutes were used to prepare the contracts which were then presented to the City Council for approval using the transposed amounts. COTA did not have a July meeting, and therefore the error was not identified until the August 3 meeting, after contracts had been signed and in effect.
On September 14, COTA reviewed the situation and recommended that Rolling Hills Chamber Music Association's contract be amended to increase it from $600 to $1,000. A contract amendment has been prepared to accomplish this, which has been signed by the organization and returned to City staff.
COTA has an available special project grant balance of $9,832 to fund the $400 increase.
- Approve the COTA Fall Special Project Grant amendment with Rolling Hills Chamber Music Association in the amount of $400.
- Do not approve the contract amendment.
- Refer this item to staff or COTA for further information.
The COTA Special Project Grant award made to Rolling Hills Chamber Music Association was inadvertently reduced from the recommended amount by $400 prior to its approval by City Council and the organization. COTA has an ample balance to be able to increase the contract amount to its original intended award and has recommended proceeding with that action. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above.